Personally, I started up a training department where when pilots join, they take a basic exam, if they pass, they are permitted to begin flying, if they don't they are sent to the training department to get "remedial training" if you will. As with the documentation of flights, my hub managers check the log and make sure there was no huge mistakes made.
Im not 100% sure what you mean, like a record book for when you train pilots?
As for the website stuff, thats not a good question for me i'm not all that great at websites.